Effective Date: June 21, 2023
This Privacy Notice (“Notice”) describes the data collected from you (“Collected Data”) by or on behalf of Time Out Surgical, Inc. (“TOSX,” “we,” “us,” or “our”) and its vendors through this website (“Site”), our mobile app (“App”), and how Collected Data is used and shared. If you have questions or concerns about this Notice, please contact us. The Site and the App are collectively referred to as the “Platform”.
Use of the Platform is subject to this Notice. We may modify this Notice at any time. All changes will be effective immediately upon posting to the Site. Material changes will be conspicuously posted on the Platform or otherwise communicated to you. By using the Platform after changes are posted, you agree to those changes.
We Collect Data You Provide
Personal Information. If you elect to provide information that personally identifies you (“Personal Information”) such as your name, employer name, email, mailing address, or phone number, we will collect, use, and share it pursuant to this Notice and applicable law.
Personal Information is required to use certain Platform features, for example, to set up an account, request information online, contact us via email, phone, or our Contact Us form (where we may retain your message’s content and our response), and respond to communications from us.
Precise Geolocation. You may opt in to allow us to collect your precise geolocation to allow for more detailed tracking and coordination between you and your surgical team. You may disable this feature on your device through the App settings.
Data Automatically Collected
IP Addresses, Cookies, & Similar Tracking Technologies. When you use the Site, we and our Site vendors use technologies such as cookies (i.e., small pieces of data stored on your device’s hard drive by your browser), web beacons, pixel tags, and similar technologies to automatically collect internet protocol addresses assigned to the computers and other devices you use, your internet service provider, device ID number, approximate geographic location, browser type, Site pages visited, websites you access before and after visiting the Site, and data related to how and when you use the Site (e.g., date and time stamps, clickstream data, and data about search terms and websites that direct you to the Site). We may combine this Collected Data with other Collected Data (including Personal Information) and data obtained from third parties.
The Site may use session or persistent cookies to collect and store data about your preferences and navigation to, from, and on our Site. Session cookies are used for purposes such as counting visits to certain webpages. Session cookies are eliminated when you exit your browser. Persistent cookies may be stored on your computer by your browser. When you log in, persistent cookies tell us if you have visited the Site before or if you are a new visitor.
Most browsers automatically accept cookies. You can disable this function, but disabling cookies may impact your use and enjoyment of the Site.
Do Not Track Requests. DUE TO THE AUTOMATIC COLLECTION OF DATA USING COOKIES, WE DO NOT HONOR “DO NOT TRACK” REQUESTS AT THIS TIME.
Social Media. We may be active on social media sites, such as Facebook and LinkedIn (“Social Media”). The Site may allow you to link to and share our Site on Social Media. Anything you post on Social Media is public information and will not be treated confidentially. We may post (or re-post) on the Platform and our Social Media pages any comments or content that you post on Social Media. YOU AGREE TO HOLD TOSX AND ITS AFFILIATES HARMLESS AND WITHOUT LIABILITY FOR THE RESULTS OF ANY AND ALL CONTENT YOU POST ON TOSX’
Social Media. Your use of Social Media is governed by the privacy policies and terms of the third parties that own and operate those websites and not by this Notice. We encourage you to review those policies and terms.
Embedded Content. The Platform may contain embedded content provided by TOSX or third parties, including visible content and/or feeds scripts embedded in the Platform’s code. TOSX and such third parties may collect data about how you interact with such content. By interacting with such content, you agree to the collection and use of such data.
How We Use & Share Collected Data
Beyond the uses and sharing described above, TOSX and its vendors may use and share Collected Data (including Personal Information) as described below.
Purpose Collected & Communication with You. We use and share Collected Data for the purpose for which it was collected. For example, if you contact us for support or assistance, we may use Collected Data to contact you and assist you with your request. We may use Collected Data to notify you of Platform changes (e.g., changes to our Account, User Agreement, or this Notice), and to send you marketing communications.
Vendors & Third Parties. We may share Collected Data with our third-party vendors, service providers, suppliers, consultants, agents, sales representatives, resellers, and other partners (including Platform management and hosting, marketing and public relations, identity verification, and email services) that provide data processing services to us (e.g., to support the delivery of, provide functionality on, or help to enhance the security of the Platform) or otherwise process Collected Data for purposes described in this Notice or communicated to you when we collect such data. The parties described in this paragraph are authorized and may use and disclose Collected Data as needed to provide the applicable services to us.
Aggregated Data. We may use Collected Data to create anonymous aggregate data. We may use and share such aggregate data with our affiliates, vendors, and other third parties to: (1) analyze, develop, and improve the content and services that we make available, (2) inform business strategies, (3) understand the Platform’s demographics and user preferences, (4) customize promotional emails and users’ Platform experience, and (5) for other lawful purposes.
Security & Protection of Rights. We may use Collected Data and share it with third parties if we believe it is needed to operate the Platform or to protect our rights or the rights of others, including sharing data
needed to identify, contact, or bring legal action if our contracts, terms, or policies are violated or if required by law.
Business Transactions. All Collected Data is exclusively our property. If we undergo a change or contemplated change in control, acquisition, merger, reorganization, or asset sale, all Collected Data may be transferred, sold, shared, or otherwise shared with potential and actual successors, which will be bound by this Notice as it applies to Collected Data.
With Your Consent. With your consent, we may use or share Collected Data in ways not specifically described in this Notice.
Data We Do Not Intend to Collect
1. Special Categories of Personal Information. “Special Data” is any data that reveals your racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, or that involves genetic or biometric data or data concerning health or sexual orientation. We do not intend to collect any Special Data from you. Please do not provide Special Data to us.
2. Children. We are committed to protecting children’s privacy. The Platform is not directed at children under 18 years of age. We do not knowingly collect, use, or share data from children under 18. If a parent or legal guardian learns their child provided us with Personal Information without his or her consent, please contact us.
Data Security
We use commercially reasonable technical and organizational measures to help secure all Collected Data against loss, misuse, and alteration. While we cannot guarantee it, we use industry-standard protections to help safeguard against such occurrences. If a breach of our systems occurs, we will notify you of the breach only if and as required under applicable law.
You understand that no data transmission over the internet or a mobile device can be guaranteed to be 100% secure. While we strive to protect your Personal Information, we do not guarantee the security of Personal Information and you provide Personal Information at your own risk.
Access from Outside the United States
The Platform is operated and maintained by TOSX from the United States and is intended solely for a United States audience. If you access the Platform from outside the United States, please be aware that Collected Data will be transferred to, stored in, and processed in the United States. U.S. data protection and related laws may not be as comprehensive as those from where you access the Platform.
Third-Party Sites
The Platform may link to, or be linked to, websites not controlled by us. We are not responsible for third parties’ privacy policies or practices. This Notice does not apply to any third-party websites or to any data that you provide to third parties. You should read the privacy policy for each website that you visit.
Access & Update Your Personal Information
To access or update your Personal Information as it exists in our records, please contact us using the information below.
Contact Us
If you have questions or concerns regarding this Notice, contact us at: info@timeoutsurgical.com
7435 E, 86th St., Suite B Indianapolis, IN 46256